Request a Job Posting

Submit the Job Posting Request Form and any required documentation, such as:

• budget approval.
• hiring approval.
• approval from HR Partner for leave coverage extending over one year, if applicable.

When requesting a posting for a position exempt from hiring and/or posting approval, identify how it meets the exemption criteria.

Submit to the Staff Service Centre

The Shared Services Talent Acquisition, Immigration and Records team reviews the form to ensure:

• Compliance with university policies and procedures and collective agreements and handbooks for posting and advertising.
• Accuracy with the position information in PeopleSoft and the job evaluation.
• Compliance with related legislation including federal requirements and guidelines for advertising a position to foreign nationals.

The position is entered into the Career Portal by Shared Services Talent Acquisition, Immigration and Records, but not published, and view-only access is granted to the HR Partner.

Shared Services Talent Acquisition, Immigration and Records team:

1. Coordinates the Recall and/or Duty to Accommodate process, if applicable (see definitions below).
2. Provides updates throughout the process to those identified on the Job Posting Request Form as contacts.
3. Publishes the position to the U of A Careers website if no Recall and/or Duty to Accommodate candidate is successfully matched to the role.

The Shared Services Talent Acquisition, Immigration and Records team creates a shared Recruitment Folder to store all documentation gathered during the recruitment process. Access is based on the information provided on the Job Posting Request Form. 

When support staff and academic professional officers (APOs) are disrupted from a continuing role, they may become part of the recall list -- a group of people who can be contacted and offered new positions with the university if their qualifications match a job posting.

As part of the university’s obligation within the NASA Collective Agreement and the Academic Professional Officer (APO) Agreement, the Shared Services Talent Acquisition, Immigration and Records team reviews support staff roles (with a duration of more than 12 months) and APO roles to see whether someone on the recall list is a potential match for the position.

If a potential match is identified, the posting is held for review. The Recall Advisor in the Shared Services Talent Acquisition, Immigration and Records team will contact the HR Partner for additional information and to discuss next steps.

Staff may need to take a leave from the university due to illness or injury, and they may not be able to continue their previous role when they return to work.

Duty to Accommodate is an institutional obligation and a shared responsibility between the university and a member of the university community requiring accommodation. This means the university helps find a suitable role that accommodates the abilities of the staff member. All support and academic postings are reviewed by the Recall Advisor and if a potential match is found, a Return to Work Consultant will reach out to the HR Partner.

Positions will not be published to the U of A Careers website until they have cleared the Recall and Duty to Accommodate processes.