Events with Minors

Student groups are able to host events and activities for minors such as tutoring programs, art classes, science camps, etc.

A minor is a person who is under the age of 18, including elementary, middle and high school students. Events involving minors have unique risks so it is important for student groups to understand their responsibility for keeping minors safe for the duration of their activity/event.

Groups that host events with minors should review the Working with Minors Recommendations. In addition to demonstrating that event organizers have appropriate training in ethical conduct, supervision responsibilities, etc., student groups are required to have the following:

• Primary and Secondary Event Organizers.
• All volunteers in a position of trust are required to submit a Police Record Check and Vulnerable Sector Check
• Emergency Action Plan, which can be found in the event submission form. This planning templates is required for high-risk events as it helps groups identify and assess risks as well as plan mitigation and emergency response measures.
• Insurance may be required.
• Waivers and Informed Consent Forms signed by all participants. These documents will be created by the Student Affairs Team to be administered by the student group.

Depending on the nature of your event, there may be additional event requirements. The Student Affairs Team will communicate any additional requirements as necessary.

More information on events with minors can be found in Event Organizer Training.